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Coppell ISD

Maintenance Secretary (1565)

Job Posting

Job Details

TitleMaintenance Secretary
Posting ID1565
Description

Job Title:                                  Maintenance Secretary

 

Reports to:                              Executive Director of Facilities & Special Projects

 

Dept/Campus:                          Maintenance/Service Center

 

Wage/Hour Status:                  Non-Exempt

 

Pay Grade:                               205

 

Days Per Year:                          226

 

 

Primary Purpose:

 

Under minimal supervision, organize and conduct the routine work activities of the maintenance department and provide clerical services to the Director of Maintenance

 

Qualifications:

 

Education/Certification:

  • High School diploma or GED

Special Knowledge/Skills:

  • Proficient keyboarding, data entry, word processing, and file maintenance skills
  • Knowledge of correct English usage, grammar, spelling and punctuation
  • Knowledge of basic bookkeeping principles
  • Ability to use software to develop spreadsheets, databases, and do word processing
  • Ability to prioritize workflow to address the multiple needs of the supervisor or department
  • Ability to multi-task on numerous complex administrative activities
  • Strong organizational, communication and interpersonal skills

Experience:

  • At least 3-5 years of secretarial experience, preferably in public education environment

 

Major Responsibilities and Duties:

 

Records, Reports and Correspondence

  • Receive and process work orders and requests for emergency service.
  • Compile, maintain, and file all reports, records and other documents as required, including preventive maintenance data and work orders.
  • Set up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements.  Coordinate file maintenance schedules with central office.

Phones

  • Answer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests that fall within level of responsibility.

Accounting

  • Assist in performing routine bookkeeping tasks and maintain department budget records in an accurate manner.
  • Order office supplies for department.
  • Compile and report time records, including leave requests and reports, and prepare payroll on department employees.

Other

  • Welcome visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with the general public and handle any problems or concerns in a prompt and courteous manner.
  • Maintain calendar of department activities and staff schedules and make appointments as required. Make meeting arrangements including arranging and setting up facilities and equipment and preparing materials.
  • Maintain confidentiality of information.
  • All other duties as assigned.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors:

 

Tools/Equipment Used:  Standard office equipment, including computer and peripherals

 

Posture:  Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

 

Motion:  Frequent repetitive hand motions; frequent keyboarding and use of mouse

 

Lifting:  Occasional light lifting and carrying (under 15 pounds)

 

Environment:  Work is performed in an office setting; may require occasional irregular and/or prolonged hours.

 

Mental Demands: Maintain emotional control under stress; work with frequent interruptions

Shift TypeFull-Time
Salary RangeAnnual
LocationSupport Services-Maintenance and Grounds

Applications Accepted

Start Date01/15/2020